# ChannelAdvisor and QuickBooks Online

## Introduction

DBSync for ChannelAdvisor & QuickBooks Online Integration is an easy to use application. It integrates ChannelAdvisor Products, and Orders with QuickBooks Online Item, and Transactions like Invoice, Estimate, and Sales Receipt. DBSync provides integration with pre-built field-to-field mapping along with flexibility for more complex and dynamic mapping capability. DBSync's automatic online update enables its customers to enjoy all the product updates and features that come with every new release.

### Data Flow

Data flow integration between ChannelAdvisor and QuickBooks Online Integration is shown in the table below.

| ChannelAdvisor | QuickBooks Online                |
| -------------- | -------------------------------- |
| Customer       | Customer                         |
| Product        | Item                             |
| Order          | Invoice, Estimate, Sales Receipt |

## Process to run the Integration

To utilize the pre-built ChannelAdvisor and QuickBooks Online template, follow the below steps:

1. Click **Add Template** from the Home screen.

<figure><img src="https://1036205596-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2Fv9avy716UiAsS24zOznZ%2Fuploads%2FaQs3JPg1gpmaA8pxXeT7%2FchanneladvisorQBO.png?alt=media&#x26;token=beb6ad19-1b20-481a-bdb4-75d7440627c2" alt=""><figcaption></figcaption></figure>

2. Select the template **ChannelAdvisor and QuickBooks Online** and import it into your workspace.
3. After importing the template, you'll be presented with a setup form.

#### Setup Process

1. On the Connection tab, connect the necessary application and grant access to ChannelAdvisor data to establish a connection to QuickBooks Online for accounting data access.

{% hint style="info" %}
For more information about the ChannelAdvisor connector, click [here](https://docs.mydbsync.com/cloud-workflow/connectors/channeladvisor).&#x20;

For more informaiton about the QuickBooks Online connector, click [here](https://docs.mydbsync.com/cloud-workflow/connectors/quickbooks-online).&#x20;
{% endhint %}

#### Setup Variables

2. Define the values for the variables based on your company's specific use case. For example, you can select how to create/update ChannelAdvisor Products to the QuickBooks Online Product and select QuickBooks Transaction Type to create ChannelAdvisor Orders.

<figure><img src="https://1036205596-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2Fv9avy716UiAsS24zOznZ%2Fuploads%2FeQLdUUgGgmub3SMZUXfd%2FchanneladvisorQBO1.png?alt=media&#x26;token=bb729bc9-11b5-4de3-9492-dd76ee1be049" alt=""><figcaption></figcaption></figure>

3. Click 'Next' and click 'Run' to complete the Integration.
4. Finally, navigate to the Schedule tab to set up scheduling parameters for automated integration between ShipStation and QuickBooks Online.
5. Specify different intervals such as minutes, hours, days, or weeks to customize the schedule as needed.

   <figure><img src="https://1036205596-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2Fv9avy716UiAsS24zOznZ%2Fuploads%2FKJl8u9ZCaGCPy2F27o2r%2FShipStation%20to%20QBO2.png?alt=media&#x26;token=8fbfb296-336e-4e0b-a626-703d8a49c2ef" alt=""><figcaption></figcaption></figure>

### Pre-built Template and Workflows

The template downloaded from the library contains various workflows which can be enabled to run the integration between ChannelAdvisor and QuickBooks Online.

<figure><img src="https://1036205596-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2Fv9avy716UiAsS24zOznZ%2Fuploads%2FR4Bh3slqQVwIIlmSgLP7%2FchanneladvisorQBO2.png?alt=media&#x26;token=1c9bcfc2-827b-4d0d-9438-28d3e5dd3917" alt=""><figcaption></figcaption></figure>

Make sure you ENABLE the required workflows before you run the integration.

Enable the Initial Setup and Run the integration to enable QuickBooks Accounts set up as displayed in the image. Also note, the following accounts are created in QuickBooks Online post Initial Setup Integration:

1. Income Account
2. Expense Account
3. Assets Account

Ensure you TURN OFF the check box to 'Enable Flow' for the Initial Set up (After first Run) before you run the workflow to integrate ChannelAdvisor Orders to QuickBooks Online using the other two workflows. The first successful run is considered for the integration.