# ShipStation to QuickBooks Desktop

### Introduction

DBSync for ShipStation to QuickBooks Desktop Integration is an easy to use application. It integrates ShipStation Orders with QuickBooks Desktop Customer, Item, Invoice, and Sales Order. DBSync provides integration with pre-built field-to-field mapping along with flexibility for more complex and dynamic mapping capability. DBSync's automatic Desktop update enables its customers to enjoy all the product updates and features that come with every new release.

### Data Flow

Data flow integration between ShipStation & QuickBooks Desktop is shown in the table below.

| ShipStation | QuickBooks Desktop                                         |
| ----------- | ---------------------------------------------------------- |
| Orders      | <p>Customer</p><p>Item</p><p>Invoice</p><p>Sales Order</p> |

{% hint style="info" %}
You can also create Sales Orders and Invocies on QuickBooks from multiple order status for ShipStation orders such as ***shipped, awaiting\_payment, awaiting\_shipment.***
{% endhint %}

## Process to run the Integration

To utilize the pre-built ShipStation to QuickBooks Desktop Orders Integration template, follow the below steps:

1. Click Add Template from the Home screen.

<figure><img src="https://1036205596-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2Fv9avy716UiAsS24zOznZ%2Fuploads%2FRgIaytid7VkvxdavsnLA%2FShipStation%20to%20QBD.png?alt=media&#x26;token=3e23ad42-1c70-4f81-bf6f-0bd9bd83640c" alt=""><figcaption></figcaption></figure>

2. Select the template ShipStation to QuickBooks Desktop Orders Integration and import it into your workspace.
3. After importing the template, you'll be presented with a setup form.

### Setup Process

1. On the Connection tab, connect the necessary application and grant access to ShipStation data to establish a connection to QuickBooks Desktop for accounting data access.

<figure><img src="https://1036205596-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2Fv9avy716UiAsS24zOznZ%2Fuploads%2Fh1apizOnaO4f4rJqbKwT%2FShipStation%20to%20QBD1.png?alt=media&#x26;token=686b48d5-f6e9-42e4-85a7-d687a24682c6" alt=""><figcaption></figcaption></figure>

{% hint style="info" %}
For more information about the ShipStation connector, click [here](https://docs.mydbsync.com/cloud-workflow/connectors/shipstation).&#x20;

For more informaiton about the QuickBooks Desktop connector, click [here](https://docs.mydbsync.com/cloud-workflow/connectors/quickbooks-desktop).
{% endhint %}

#### Setup Variables

2. Define values for variables based on your company's specific use case. For example, you can select ShipStation Order status for data mapping between ShipStation and QuickBooks Desktop.
3. Click 'Next' and click 'Run' to complete the Integration.

### Pre-built Template and Workflows

The template downloaded from the library contains various workflows which can be enabled to run the integration between ShipStation and QuickBooks Desktop.

<figure><img src="https://1036205596-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2Fv9avy716UiAsS24zOznZ%2Fuploads%2FjUSBRPnnLKjLM0656t2m%2FShipStation%20to%20QBD2.png?alt=media&#x26;token=15a810f6-456f-452b-a74b-e2f44e89c56b" alt=""><figcaption></figcaption></figure>

Make sure you ENABLE the required workflows before you run the integration.