ShipStation to QuickBooks Online

Introduction

DBSync for ShipStation & QuickBooks Online Integration is an easy to use application. It integrates ShipStation Orders with QuickBooks Online Customer, Item, Invoice, and Sales Order. DBSync provides integration with pre-built field-to-field mapping along with flexibility for more complex and dynamic mapping capability. DBSync's automatic Online update enables its customers to enjoy all the product updates and features that come with every new release.

Data Flow

Data flow integration between ShipStation & QuickBooks Online is shown in the table below.

ShipStation	QuickBooks Online
Orders	Customer Item Invoice

DBSync Profile and Application Setup

• Go to www.mydbsync.com & register for Free Trial. Ensure that Source and Target Adapters are ShipStation and QuickBooks Online respectively.

• Login to DBSync Cloud Workflow

• Click on 'Login' and choose 'Cloud Workflow' as shown in the image below:

• Provide your 'User Name' and 'Password' setup during signup and click 'Login'.

• You will be redirected to DBSync Cloud Workflow Home Screen as shown below

• Click the Apps icon from the left navigation toolbar to add desired applications
• Click on ShipStation Connector and choose 'Login to ShipStation'

• You need to enter Credentials(API Key, API Secret), and click ‘Save Connection’ and then you can ‘Test Connection’, As shown below:

• Click on QuickBooks Online Connector. Then, click on the link Connect to QuickBooks. Sign into QuickBooks online to authorize DBSync for QuickBooks to connect to Intuit.

• Click 'Save' and 'Test Connection'.

• You are now ready to run the integration using pre-built forms.

OR you can establish a connection with your application during the template import process. The initial step of the Setup Wizard involves linking to your applications.

Process to Create an Integration

To utilize the pre-built template DBSync ShipStation and QuickBooks Online follow the below steps:

First Step you need to Select the Integration Template

1. In the Template Library, look for the integration template specifically designed for ShipStation and QuickBooks Online.

2. Select the template and import it into your workspace.

3. Enter a name for the integration project:

1. After importing the template, you'll be presented with a setup form containing three simple steps.

Setup Process

1. On the "Connection Setup" tab.

In this step we should Connect to our application to grant access to our ShipStation data and also establish a connection to QuickBooks Online for accounting data access.

1. Setup Variables

2. 1. Here, you should define values for variables based on your company's specific use case.

   2. For example, you can select ShipStation Order status for data mapping between ShipStation and QuickBooks Online.

1. Click 'Next' to 'Run' to complete the Integration.

1. Finally, navigate to the "Scheduling and Automation" step.

We need to Set up scheduling parameters for automated integration between ShipStation and QuickBooks Online. Here there are different intervals such as minutes, hours, days, or weeks. And also we can customize the schedule as needed.

You will be redirected to the 'Task Screen'.

1. Click 'Configure' to access various workflows pre-built for the integration.

2. Or Run the integration from ‘Run’.

Pre-built Template and Workflows

The template downloaded from the library contains various workflows which can be enabled to run the integration between ShipStation and QuickBooks Online.

Make sure you ENABLE the required workflows before you run the integration.